About the Sunriver Art Fair
This year’s 14th annual fair will be held August 11, 12, 13, 2023 in a charming village setting located in beautiful Sunriver, Oregon.
Sunriver is one of the Pacific Northwest’s premier vacation getaways. Located 15 miles south of Bend, it is both a residential and resort community. The combined population of Sunriver, Bend, and the surrounding area is over 200,000. During the peak summer season, Sunriver welcomes thousands of visitors. The Art Fair coincides with the annual Sunriver Music Festival, a major event that draws many visitors who are interested in the arts.
Background and Purpose
Sponsored by the Sunriver Women’s Club (SRWC), the art fair is our major fundraiser for our grant programs. Since 1999, the SRWC philanthropy program has awarded over $900,000 to nonprofits that provide essential services for women, children, families and seniors, and educational opportunities for at-risk children and teens in south Deschutes County.
Thursday, August 10, 2023
• 8:00 am – 7:00 pm: Registration and set-up for artists.
(Security will be provided Thursday night)
Note: Set-up must be completed on Thursday; Friday morning set-up is not allowed.
Friday, August 11, 2023
• 9:00 am – 5:00 pm: Fair open to the public.
Saturday, August 12, 2023
• 9:00 am – 5:00 pm: Fair open to the public.
Sunday, August 13, 2023
• 9:00 am – 3:00 pm: Fair open to the public.
• 3:00 pm – 6:00 pm: Artist take-down (Please note: no early take-down allowed)
* December 1, 2022 – Applications open for all artists through ZAPP at www.zapplication.org
* March 4, 2023 – Application deadline (we cannot extend this deadline)
* March 30, 2023 – Artists will be notified of their status: invited, wait listed, not invited
* April 15, 2023 – Deadline for artists to accept or decline invitation to participate
* April 29, 2023 – Booth fee due (paid directly to SRWC; not paid through ZAPP).
* June 30, 2023 – Booth fee refund request deadline. *If the fair must be cancelled, artists will receive a full refund for booth fees.
** IMPORTANT NOTE **
We communicate to artists by email using the address you include in your application. If you do not receive an email by March 30th, please check your spam folder and contact us at firstname.lastname@example.org. Do not block emails from ZAPP and from those with the heading “Sunriver Art Fair.”
- March 30, 2023: You should receive an email from ZAPP indicating your final status
- First week of May: : Accepted artists should receive a questionnaire about their on-site booth requirements, if they need help with lodging, etc.
- First week of July: Accepted artists should receive their booth number, map of booth layout in the village, and other information to prepare for the fair
Standards and Rules
- Artists in all fine arts and fine crafts are welcome to apply. Artists must be present during all show hours, all days, and show only their own work in the category in which they are accepted.
- Booth space: 10×10 uniform throughout. An individual artist may purchase a second 10×10 adjacent booth space for an additional fee for their use only.
- Booth space may not be shared by artists.
- All artists must have their booths set up and operational by 9:00 am Friday, August 11, 2023.
- No pets allowed in the booths except service dogs.
- All exhibited products must be for sale. They must be original work crafted by the participating artist. *Limited reproductions of and with the original art are acceptable.
- All work exhibited must be of the quality and category that were shown in the images submitted with the application.
Not acceptable for sale at the fair: Items made from kits, tumbled stones sold separately, embellished objects, manufactured objects, imported objects, mass-produced goods, edible items, candles, and personal care items.
Fees and Cancellation Policy
- Applications for the fair are accepted only through ZAPP at www.zapplication.org
- Each application requires a $37 non-refundable fee, payable to “ZAPP”.
- Booth fee is $375 per 10×10 space for each artist who is juried into the fair and chooses to participate.
- A 2nd 10×10 adjacent space for the SAME ARTIST is $375, making a total of $750 for the 2 adjacent spaces.
- Booth fees, payable directly to the SRWC, are due by April 29, 2023. Booth fees are NOT paid through ZAPP.
- Refunds: In order to receive a booth fee refund, we must receive written notification (email acceptable) no later than June 30, 2023.
- After June 30, 2023, refunds for artists who cancel will be given only if we can fill that booth space. We will make every effort to do so.
- If the fair must be cancelled, artists will receive a full refund for booth fees and may be given an option for a virtual fair.
- No refunds will be given due to bad weather.
- There is a $25 penalty fee for any returned check.
- All sales receipts are income to the artist. We do not take a percentage of artists’ earnings.
- There is no sales tax in Oregon. Enjoy!
Services for Artists
• Assistance locating lodging: rentals, RV parks, campgrounds, stays in local homes (available on a limited basis), etc.
• Security on Thursday, Friday, and Saturday nights from 5:00pm to 7:00am the following morning.
• Floating volunteers (“booth sitters”) to provide breaks for artists.
The jury panel is composed of members of the Central Oregon art community. You are required to submit five digital images of your work that represent what you plan to bring to the fair, plus one of your outdoor booth. If possible, please supply updated photos, rather than those that have been submitted many times in the past.
Submitted images are juried anonymously, so please be sure your name (or business name) does not appear anywhere in your photos, including on your booth. Work is scored on a scale of 1 – 5 for quality, creativity, originality, and craftsmanship. The Fair’s Executive Committee has final discretion regarding acceptance of artists.
Hints for Submitting Images of Your Art Work
- Please ensure that the images represent the work you plan to offer for sale at the fair.
- Include a range of your work and a range of prices.
- Make sure the images are clear with good lighting.
- Choose images of your work that clearly show your creative, artistic, and technical skills.
- Plan your booth to be visually appealing, well designed, and organized in a professional manner that reflects the quality of your work. Booth appeal is considered in the jury process.
- Please include a description of your work that is complete enough for us to use to publicize your work and the fair on our website and on Facebook.
Acceptable Fine Art and Fine Crafts Categories:
• CERAMICS/POTTERY: All original clay work is acceptable in this category. No machine-made or mass-produced work is permitted. Painted green ware is not eligible.
• DRAWING: Original works executed in pencil, charcoal, chalk, pastels, pen, ink, etc.
• GLASS: Original works only. No mass production work is permitted.
• GOURD ART: Original hand-tooled, machine worked, or carved work, with or without applied decorations.
• JEWELRY: No commercial casts, molds, settings, or production studio work is allowed.
• METALWORK: Functional or sculptural works in copper, steel, pewter, or other metals.
• MIXED MEDIA: Includes 2 dimensional and 3 dimensional work that incorporates more than one type of material.
• PAINTING: Oil, acrylic, watercolor, tempera, encaustic, etc.
• PHOTOGRAPHY: Photographers are required to disclose both their creative and printing process, especially with regards to any manipulation.
• PRINTMAKING: Hand-pulled original prints that are signed and numbered in limited editions by the artist.
• SCULPTURE: 3-dimensional original work done in any medium.
• TEXTILES: Includes basketry, weaving, leather, and fine wearables. No excessive machine tooling.
• WOODWORK: Original hand-tooled, machine worked, or carved work.